Accounts Payable Coordinator

Employment Type

: Full-Time


: Accounting

Role: AP

Company: Downtown

Start: ASAP

Hours: in office 9-5 flexible

Environment: business casual


  • NO MORE than 3 years of accounting experience
  • will look at recent grad/light & bright
  • wants someone interested in accounting that can learn (room for growth)
  • detail orientated
  • love numbers
  • degree or degree in process preferred
  • 3 main responsibilities to start: processing and coding AP invoices (approx. 80 a week), reconciling debit cards, invoicing the government for grants


This position is responsible for the initial processing of accounts payable for the organization; provides accounting and human resource project support as assigned; maintains desk procedure manual.


  • Code, enter and process invoices in system and in a timely manner
  • Maintain cost allocation spreadsheets for large vendors/multiple billings.
  • Prepare checks and ensure proper signing authority on check requests
  • Maintain integrity of Accounts Payable sub ledger to the General Ledger
  • Prepare accounts payable reports and maintain all accounts payable files, including related permanent vendor files
  • Provide retail sales tax exemption information to appropriate parties as directed
  • Interface with vendors to maintain authorized signers and invoice discrepancies
  • Request, input and Maintain Form W-9 files for new vendors


  • High School Diploma or equivalent; Associates degree preferred
  • Two years’ experience in Accounts payable
  • Working knowledge of reconciliation and internal control procedures

Job Requirements:

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